Committee Members - 2016 / 2017
AND BORDER CAR CLUB LTD. - CLUB RULES
The name of the Club shall be "Hawick and Border Car Club
Ltd.", hereinafter referred to as "The Club".
To further interest
in motoring and motor sport.
To provide members
with information, advice and assistance on matters connected with
motoring and motor sport.
To watch the local
administration of the laws and regulations affecting motoring and
motor vehicles, and to report any proposed local action or scheme to
the RACMSA Ltd.
To promote motor
competitions in accordance with the Rules of the RACMSA Ltd.
To arrange tours,
lectures, discussions and social and other meetings.
To afford members
such benefits and privileges as it may be possible to arrange.
Any person shall be eligible for membership. The membership shall
consist of (a) Ordinary Members and (b) Family Members, defined as a
couple and any offspring less than eighteen years of age, all living
at the same address.
The authority and responsibility for the transaction of the business
of the Club for its management shall be vested in a Committee, who,
in addition to the powers and authorities by these rules expressly
conferred on them, may exercise all powers and do all acts in
furtherance of the objects for which the Club is established or done
by the Club in General Meeting.
5. ELECTION OF
OFFICERS. The Chairman,
Vice-Chairman, Treasurer and Secretary shall be elected at the
Annual General Meeting and subject to termination of office by
resignation at the next AGM following their appointment. They shall
be eligible for re-election. The Committee shall be similarly
elected, but their term shall normally be two years, whereupon they
shall be eligible for re-election. The Committee shall have the
power to co-opt other members, as they deem necessary.
The Committee shall consist of not less than three,
and not more than sixteen members, including the aforementioned
officers. One half of the members of the Committee shall form a
quorum. Nominations of Candidates for election to the Committee must
be received by the Secretary not less than seven days before the
AGM, with an intimation in writing signed by each Member nominated
that he or she is willing to serve. Such nominations shall be signed
by the proposer. The Committee shall have the power to appoint a
Sub-Committee of not less than three persons to meet on its behalf
in respect of any matter which is specially referred to such a
7. MEETING OF
COMMITTEE. The Secretary,
either of his own accord or by direction of the Chairman shall,
unless otherwise agreed by all the Committee, give at least seven
days' notice of a meeting.
8. ABSENCE FROM
COMMITTEE. Any member of the
Committee who shall, without sufficient reasons, absent himself from
three consecutive Committee meetings may be called upon to resign
his position upon the Committee.
9. DUTIES OF
SECRETARY. It shall be the
duty of the Secretary to attend in person or by deputy all meetings
of the Club and all meetings of the Committee to take minutes of the
proceedings. Such minutes shall be entered in a book and presented
for confirmation at the following meeting. Other duties may be
delegated to the Membership Secretary, Competition Secretary and
Championship Co-ordinator as appropriate.
10. BANKING. All
monies of the Club shall be banked by the Treasurer in the name of
the Club, and no disbursements shall be made therefrom except in
accordance with the form or forms authorised by the Committee.
11. ELECTION OF
MEMBERS. Applications of
candidates for membership of the Club shall be submitted to the
Committee by the Secretary, and election of such candidates shall be
at the discretion of the Committee. The name and address and
description of the candidate and names of his proposer and seconder,
being members of the Club, shall be stated on each application
submitted to the Committee, provided that in the case of a candidate
who knows no member of the Club, the Committee shall be empowered to
carry out the election after proper enquiries. Membership of the
Club shall continue only for the period covered by the current
subscription, and members shall be subject to re-election annually
by the Committee. All applications shall be made by an individual in
his own correct name and signed by him personally.
12. MEMBERSHIP OF ANY
OTHER CLUB. If a candidate is
a member of another club or organisation he shall not be entitled to
membership at a reduced rate.
MEMBERS. Any candidate for
membership of the Club whose subscription has been accepted by the
Secretary or the Membership Secretary shall become a provisional
member of the Club. Provisional membership of any candidate shall
only hold good until the meeting of the Committee next after payment
of such subscription.
14. VOTING OF
COMMITTEE MEMBERS. Each
member present at a meeting of the Committee shall be entitled to
exercise one vote. The Committee shall vote by ballot if any member
-present so demands. A vote of one third against any application for
membership shall exclude from membership.
The annual subscriptions shall be decided at the AGM for the year
following the current year. Any amendments shall take effect on
January 1st following such decision. The membership year shall be
the calendar year. Any member joining during the year may be granted
a part-year discount at the discretion of the Committee. No such
discount may be granted to a member who is his or her subscription
16. PAYMENT OF
SUBSCRIPTIONS. The membership
subscription is due for payment on the renewal date as in 15 above.
In order to maintain continuous membership the subscription should
be paid by the due date. If it remains unpaid after the period
specified in Rule 18, a fresh application shall be required, and the
period of membership shall begin on receipt of the subscription.
17. NEW MEMBERS. Any
member who has been notified of his election and who fails to pay
his subscription within one month of such notification shall be
again requested in writing by the Secretary or treasurer to pay the
same, and if he fails to make payment within fourteen days
thereafter his election shall be ipso facto, null and void. ~o newly
elected member shall be entitled to any of the privileges of
membership until after the payment of his first subscription.
Any member of the Club who has not paid his subscription within two
clear months of the date on which it became due shall be notified of
the fact in writing by the Secretary, Treasurer or Membership
Secretary, and one month thereafter any member who has still failed
to pay his subscription may, unless sufficient reason be shown to
the satisfaction of the Committee, be taken of f the Register of
members forthwith. No member whose subscription is in arrears shall
be eligible to take part in any competition organised by the Club
and under the rules of the RACMSA Ltd.
19. RESIGNATION. Any
member wishing to resign his membership shall give notice in writing
of such desire to the Secretary on or before the date on which his
subscription would have become due for renewal in any year,
otherwise he shall be liable to pay his subscription for the ensuing
year. Also any member ceasing, voluntarily or otherwise, to be a
member of the Club, shall thereafter cease to have any claim upon
the property of the Club or to enjoy any privileges of membership
but he or she shall remain liable for the payment of any debts due
to the Club from him or her.
20. USE OF CLUB NAME
AND ADDRESS. The name and
address of the Club shall not be given by any member as his address
for trade, advertising or business purposes or in connection with
any legal proceedings.
21. HONORARY MEMBERS
AND SOCIAL MEMBERS. The
Committee may elect as Honorary Members all members of Royal
Families, and any persons distinguished for their political,
scientific, literary, industrial or administrative capacities, or
who have been distinguished in promoting the cause of motoring in
general or the Club in particular. The Committee may also elect
Social Members at an annual subscription of half the Ordinary Member
subscription, rounded up to the nearest pound. Social Members shall
not be eligible to take part in any competitions held under the
rules of the RACMSA Ltd.
circumstances, the Committee may also be empowered to offer Life
Membership, with full membership rights, to any person considered to
be deserving of such offer, provided that the Committee agrees
unanimously that such membership is appropriate. The subscription
for this class of membership will be decided in each case by the
Committee depending on the circumstances, and it may be subject to
22. EXPULSION OF
MEMBERS. It shall be the duty
of the Committee if at any time they shall be of the opinion that
the interests of the Club so require, by letter, to invite any
member to withdraw from the Club within a time specified in such
letter, and in default of which, to submit the question of his
expulsion to a meeting of the Committee to be held within six weeks
after the date of such letter. Members of the Committee shall be
given at least seven days' notice that a question of withdrawal or
expulsion is to be discussed at a meeting of the Committee. The
member whose expulsion is under consideration shall be given at
least seven days' notice of such a meeting and shall be allowed to
offer an explanation of his conduct verbally or in writing, and if
two thirds of the members present shall then vote for his expulsion,
he shall thereupon cease to be a member of the Club.
23. THE ANNUAL
GENERAL MEETING. The AGM of
the Club shall be held in the month of January in each year upon a
date and at a time to be fixed by the Committee, normally the last
Thursday of the month. In exceptional circumstances, and with good
reason, it may be delayed at the discretion of the Committee. The
a) Receive from the
Committee a full statement of accounts duly audited showing the
receipts and expenditure for the year ended.
b) Receive from the
Committee a report of the activities of the Club during the said
c) Elect the Officers
of the Club as detailed in Rule 5 above, plus the auditor, for the
d) Elect the
e) Decide any
remunerations for the Officers of the Club.
f) Decide on any
resolution which may be duly submitted to the meeting as hereinafter
24. SPECIAL GENERAL
MEETINGS. A Special General
Meeting may be convened by direction of the Committee, or on a
requisition by or to the Secretary stating the business for which
the Meeting is required and signed by not less than twelve members.
If the Meeting so requisitioned is not convened within twenty one
days the said twelve members may convene such Meeting. Fifteen
members shall form a quorum.
When members wish a matter to be discussed at a General Meeting, the
text of such matters signed by at least two members shall be sent to
the Secretary at least fourteen days before the date of such
Meeting, so that it may be included in the Agenda. A copy of the
Agenda shall be sent to each member at least five days prior to the
Meeting, but the fact that any member has not received a copy of the
Agenda shall not invalidate the proceedings. No business which is
not included in the Agenda shall be discussed at the Meeting unless
every member present is in favour thereof. Should the proposer of
any motion fail to move a resolution in respect of the relevant item
on the Agenda, then any other member shall be entitled to do so.
26. VOTING. Every
person with a right to be present may exercise one vote. The
Chairman shall not vote except in the exercise of a casting vote. At
all General Meetings, except as provided for in Rule 30, a majority
of votes decides a resolution.
At any General
Meeting any six members may demand a Poll, and thereupon the Meeting
shall be adjourned to a time and place to be named by the Chairman,
and a postal vote shall be taken of all members of the Club, and the
decision of the members, as shown by this postal vote, shall be
reported to the adjourned Meeting and shall be deemed to be the
decision of that Meeting. The rules relating to collective vote and
proxies shall apply as in Rule 14 above.
27. RIGHT TO BE
PRESENT. No-one can take part
in General Meetings unless he has been duly elected as a Member of
the Club and has paid his subscription according to these Rules.
Each Family Member has the same right in this respect as any
OBSERVANCE AND INTERPRETATION OF RULES. Every member binds
himself to abide by the Rules of the Club, and also by any
modifications thereof in conformity with such Rules, and also to
accept as final and binding the decision of the Committee in all
cases of dispute or disagreement as to the interpretation of these
29. ALTERATION OF
RULES. Any alterations may be
made in these Rules by a general Meeting provided a) that details of
the proposed alteration or alterations are included in the notice of
the General Meeting and b) that the resolution proposing such
alteration is carried out by two thirds of those present and voting
at such General Meeting or by two thirds of those voting should a
Poll be demanded as per Rule 26.
All motor competitions organised by the Club shall be held under the
rules and requirements of the RACMSA Ltd. Any member convicted of an
offence arising out of his being in charge of a motor vehicle in any
Club event or on Club business shall thereupon be liable to
expulsion from the Club under Rule 23 above.
31. COPIES OF RULES.
Every member shall be furnished with a copy of these Club Rules on
election to membership of the Club.
The Club may be dissolved by a Special General Meeting convened by
direction of the Committee, or on the requisition of the majority of
the members. If the resolution of dissolution be duly passed, the
Committee shall forthwith liquidate the affairs of the Club, and if
there be any surplus assets on realisation, these shall be disposed
of at the discretion of the Committee.